Office Management Secretary II

Company: College of Business Education

Location: Tanzania

Application Deadline: 22 March 2025

Qualifications

Holder of Form IV/VI certificate with a Diploma in Secretarial Studies (NTA Level 6)
Passed Shorthand (English) at a speed of 100 words per minute
Passed Hati Mkato (Kiswahili) at a speed of 100 words per minute
Knowledge in computer programs (MS-Word, MS-Excel, Internet, Email, MS-Publisher)

Receive letters and other forms of correspondence directed to his/her office
Receive visitors and direct them to relevant scheduled officers
Keep records of important events such as functions, appointments, travels, and meetings; and provide necessary reminders and facilitation arrangements
Receive calls, files, and transmit messages to relevant recipients
Provide relevant information to the scheduled officers
Acquire office goods and supplies
Collect/receive files and deliver them to the addressed officer
Prepare documents for departmental meetings
Facilitate and serve official meetings
Report on faulty equipment and follow up on repairs or replacements
Identify and prepare a list of office requirements and follow up on their acquisition or procurement
Type confidential and open letters/documents as assigned by the supervisor
Perform any other related duties as may be assigned by superiors