Office Management Secretary II
Company: College of Business Education
Location: Tanzania
Application Deadline: 22 March 2025
Qualifications
- Holder of Form IV/VI certificate with a Diploma in Secretarial Studies (NTA Level 6)
- Passed Shorthand (English) at a speed of 100 words per minute
- Passed Hati Mkato (Kiswahili) at a speed of 100 words per minute
- Knowledge in computer programs (MS-Word, MS-Excel, Internet, Email, MS-Publisher)
Competencies
Responsibilities
- Receive letters and other forms of correspondence directed to his/her office
- Receive visitors and direct them to relevant scheduled officers
- Keep records of important events such as functions, appointments, travels, and meetings; and provide necessary reminders and facilitation arrangements
- Receive calls, files, and transmit messages to relevant recipients
- Provide relevant information to the scheduled officers
- Acquire office goods and supplies
- Collect/receive files and deliver them to the addressed officer
- Prepare documents for departmental meetings
- Facilitate and serve official meetings
- Report on faulty equipment and follow up on repairs or replacements
- Identify and prepare a list of office requirements and follow up on their acquisition or procurement
- Type confidential and open letters/documents as assigned by the supervisor
- Perform any other related duties as may be assigned by superiors